Course enrolment

From Carleton Moodle Docs

Revision as of 13:50, 7 August 2020 by Younga3 (talk | contribs) (Undo revision 21286 by Younga3 (talk))
(diff) ← Older revision | Latest revision (diff) | Newer revision → (diff)

Add students

A teacher can view, activate, add and remove the enrolment methods within their course from the Enrolment methods link accessed either from the gear menu in the nav drawer Participants link, or from the More link in the course gear menu (or in Course administration > Users in the Administration block if you are using a theme other than Boost). Watch the screencast Enrolling learners for more information. It may also be the case that the students are automatically enrolled into the course by an administrative process, and the teacher does not need to do anything.

Automatic Enrollments

Carleton simplified CMYK Blue.png

At Carleton we automatically enroll students and teachers into any courses offered through ENROLL. Enrollment will usually appear in Moodle 3-5 hours after official enrollments done through ENROLL or entered by the Registrar.

Students enrol themselves

If Self enrolment is enabled then students can sign up to courses themselves. The teacher can restrict enrolment to those who have been given an Enrolment key and, if needed, a staff member may be given the Keyholder role to manage enrolment keys.

Student self-enrols into a course.

Teachers manually enrol students

If Manual enrolment is enabled (and it usually is) then teachers may add students to their course from the nav drawer Participants link by clicking 'Enrolled users' in the gear menu (or in Course administration > Users in the Administration block if you are using a theme other than Boost).

Allowing guests into a course

Guests may be allowed to view course contents, but not participate in them, if Guest access is enabled. To find out exactly what guests may and may not do in a course, see the page Guest role.

Carleton simplified CMYK Blue.png

Guest access is not recommended because of how limited it is. To allow someone from Carleton into your course, it is recommended that you manually enroll them as a Student. To allow access to someone from outside of Carleton, see the next section on how non-Carleton people can log into our Moodle server.

Adding non participants

In order to add people from different organizations, they must first create a google account on our moodle server. This is useful for when teachers are collaborating with St. Olaf professors or other teachers at different institutions. For more infromation on how to do this click here

Adding students in bulk

  1. When using Manual enrolment, the teacher may select and enrol several students at once.
  2. An administrator can enrol students in bulk into a course with a CSV file. See Bulk enrolments.
  3. Cohorts, that is, site or category-wide batches of users, may be added to courses using the Cohort sync enrolment method. Note that cohorts must first exist on the site.

Contact Academic Technology if you need to enroll a large number of people into a course page. We will be happy to help you out!

Linked courses

The Course meta link enrolment method allows users who are in another course to be automatically enrolled into your course as well. An example might be if a Moodle site has a course for "Staff Only" and a course for "Moodle Help". If the "Staff Only" course is added to the "Moodle Help" course with the course meta link plugin, then every time a new member of staff joins the "Staff Only" course, they will automatically be enrolled in the "Moodle Help" course too.

Carleton simplified CMYK Blue.png

We automatically create a joint course page any time the same professor teaches two sections of the same course and then we can auto-enroll the faculty as a teacher of that course page. Teachers then have to use the Course meta link enrollment method to link to their individual course sections. When doing this, the enrollments remain up to to date as students add or drop the course, and groups based on the linked course sections are also created and enrollments maintained. See Groups for more on how to take advantage of these features.

Teachers can only select from courses in which they are teachers when using this method.

See also